If your department generates revenue, the department must reconcile the deposits recorded in SAP to the sales records. For example, deposits for camp fees should be reconciled to the number of campers that attended the camp. The reconciliation must be approved by the Department Head. The reconciliation and approval must be documented and retained for the current + 7 fiscal years in accordance with the records retention policy. Finally, appropriate segregation of duties should be maintained, or compensating controls identified. For more information, see the Cash/Money Handling and Accounts Receivable Policy. Contact Scott Olson at 8785 or olsons2@unk.edu for questions or assistance. Upon request, the Finance Office will review the department’s revenue reconciliation procedures to determine if they include the proper internal controls.
Throughout the month of May, Business Services will be coordinating the move into the Regional Engagement Center. During this transition, Business Services will be in and out of the office for multiple days for furniture installation and construction needs in the Regional Engagement Center. If you need assistance, the best way to contact them will be emailing them directly at christenmt2@unk.edu or fritzenl@unk.edu. Emails may not be returned until after business hours, but they will get back to you as soon as they are able. If you have concerns that need to be addressed immediately, please contact Fauneil Meier directly at meierf@unk.edu or 308-865-8205.
Departments who handle customer credit card information must comply with the Payment Card Industry Data Security Standards (PCIDSS). PCI compliance mitigates risk, protects the University from the costs of a breach, and strengthens overall security. When the University complies with the PCIDSS, it not only protects itself, but also its students, employees, alumni, and customers.
The requirements for departments include:
Approval by the Finance Office prior to acceptance of payment cards (credit or debit) as a means of payment regardless of the transaction method or technology used (e-commerce, POS device, in person, telephone, fax or mail).
Approval by Information Technology Services of all technology implementation to process any payment card transaction including internet payment service providers such as PayPal.
Establish department procedures for safeguarding cardholder information and secure storage of data. An updated copy of these procedures signed by the department head must be submitted to the Finance Office annually.
Annual security control attestation to assure understanding of the requirements to comply with payment card merchant safeguards. Attestation form provided by the Finance Office.
Breach of security reported immediately to ITS at achildress@nebraska.edu, Finance Office at purdyj@unk.edu, and UNK Police at fastrj@unk.edu. If you suspect loss or theft of any materials containing cardholder data, you are required to report the incident as soon as possible. Please contact ITS-Sec-Response@nebraska.edu if this occurs.
Loper Dollars make a great gift for a high school graduate who will be attending UNK next fall. Loper Dollars can be used at all campus dining locations, the Nebraskan Welcome Desk, and select copiers and printers. Remember, purchases at campus dining locations using Loper Dollars are discounted 20% automatically! Contact the Finance Office for more information at 8012.
If you are unable to attend the fiscal year end procedure presentation it will be available on the Finance Office web page soon. Also, several reference guides will soon be available as well to assist you in understanding what happens to surplus budgets at the end of the fiscal year as well as fiscal year closing policies, procedures, dates, and deadlines. See FY2024 Year-end Close. Please contact Scott Olson at olsons2@unk.edu with any questions.
Please consider donating to the crisis leave program. This program allows any employee who earns vacation leave to donate up to five accumulated vacation days per calendar year. The donated leave goes to a pool of crisis leave hours that are used to help an employee who is experiencing a crisis and does not have sufficient leave to cover their absence period. Donation forms can be accessed through SAPPHIRE or the following link:
Please submit completed forms to the Human Resources Office.
The UNK campus will be closed on Monday, May 27th in observation of the Memorial Day holiday.
Per University policy (see below), hourly employees should utilize any accrued compensatory time prior to July 1st. Please log into Firefly>Employee Self Service>Leave Information to review your current balance and submit your leave request(s) accordingly.
Employees who request to use earned compensatory time shall be permitted to use such time within a reasonable period after making such a request if the use of the compensatory time does not unduly disrupt the operation of the department. Employees shall not accumulate more than 60 hours of compensatory time. To ensure that compensatory time is used within a reasonable time, compensatory balances should be used by June 30th of each year unless permission is granted by the Human Resources Office to carry a balance beyond that date.
Please contact Human Resources with any questions.
Loper Spirit Shop has you covered for your gift giving needs, whether it be for a UNK graduate, or an incoming freshman. If you are unsure what size or style you might need, we have gift cards available that can be purchased for any dollar amount. We also had a wide range of Alumni merchandise, diploma frames, t-shirts, sweatshirts, mugs, tumblers, hats, keychains, bears, and more. Contact the Loper Spirit Shop for more information at 8555.
Employees and Departments/Groups of Employees can be nominated for different awards. The awards are presented monthly during the Staff Senate meetings.
Please consider nominating a staff member or group who has demonstrated excellence. It’s time to show our colleagues how much we appreciate what they do and why we’re so very proud to be Lopers!!
